News Center | Office of Communications

Project Requests

In order to track and manage projects, the Office of Communication asks that you use the following guidelines to submit project requests.

Ad Approval/Brand Review

All advertisements or printed items with any University of Houston logo, logotype, or trademark must be approved by the University. This process is called UH Brand Review, and is mandated by the MAPP 04.01.03 Section VII Item N - Advertisements. Marketing and advertising pieces developed by the Bauer Office of Communications for the C. T. Bauer College of Business that are subject to this policy need to be submitted through the UH Brand Review process by the college office that requested the material. The Bauer College Office of Communications will assist the office with any revisions that are necessary as part of the UH Brand Review process.

Learn more about UH Brand Review. Submit marketing and advertising materials subject to the policy to the UH Branding team at branding@uh.edu.

 

Web

Click here to submit a web development request using the Bauer Help Desk. Web development requests include changes or updates to existing pages as well as creation of new pages. Once your request is submitted, it will be assigned to an Office of Communication web developer, who will contact you with any questions and update your request through the Bauer Help Desk.

 

Graphic Design

Requests include creation of materials (such as fliers, invitations, brochures, pamphlets, etc.), existing material delivery (if supplies are available), and logo approval. Click here to submit a graphic design request using the Bauer Help Desk. Include as much information as possible, including format of the piece, what content exists and what content needs to be created, delivery date, etc. Note that requests should be made as far in advance of your delivery date as possible. Last-minute requests may be denied based on project load, along with the time needed for proofing, official approval and/or printing and mailing. Once your request is submitted, it will be assigned to an Office of Communications graphic designer, who will contact you with any questions and update your request through the Bauer Help Desk.

Promotional Items
  • If you are in need of promotional items, please visit www.bauermerch.com to view a catalog of items that can be purchased.
  • If you need items that have already been created by the Office of Communications, please visit https://www.bauer.uh.edu/fulfillment/ to request these materials.
Request a Logo

For faculty, staff and students’ use, the Bauer College logo can be obtained in digital format by contacting the Office of Communications and specifying the intended use for the logo.

For commercial purposes, or for anyone outside the college who would like to use the Bauer College logo, refer to the UH Graphic Standards Manual for information on logo usage, licensing and trademarks, and partnerships.

 

Photography

Fall 2020 Update

The Office of Communications will provide limited in-person photo and video services during the Fall 2020 semester. We will have a designated day/time each week where we will book photography and videography requests, and we require a two-week lead time to book shoots. See below for more information on scheduling.

The Office of Communications provides photography services for Bauer College. Requests can be made using the outlined steps below for the following types of photos.

Types of Photo Requests
  • Headshots (to be used for college communication pieces, the Bauer web directory or other college-related purposes)
    Note: At this time, due to the volume of photography requests, the Office of Communications cannot facilitate requests for headshots for LinkedIn or other personal uses.
  • Portraits (stylized images to be used for college communication pieces, advertisements, the Bauer website, etc.)
  • Event Coverage
    Note: The Office of Communications can provide a solid-color backdrop and photographer for “photo booth” purposes at an event, but if you select this option, we cannot provide candid event photos as well.

Bauer staff and faculty should follow the process below to request photography services.

Scheduling
  • Photo requests will be booked (at minimum) two weeks ahead of the request.
  • All requests should be made via the Help Desk system, using "Photography" or as the request type.
  • Photo requests will be fulfilled on Wednesdays between 10 a.m.-noon and 1-3 p.m.
  • Note that these are not "walk in" hours, and your photo request must be scheduled in advance. A photographer will not be in the studio if there are no appointments.
Additional Information
  • Anyone being photographed is asked to come alone and to wear a mask before and after the shoot (and, at the photographer’s discretion, during the shoot).
  • All shoots will be conducted in Melcher Hall 322, a secure location that has minimal foot traffic and is used only by the Office of Communications.
  • Please note that given the unusual circumstances of this semester, Office of Communications in-person photography services may not be available. We will do our best to accommodate or recommend alternate services if we cannot fulfill your request (note that fees may apply to these alternate services).
Alternate Resources

Bauer College units typically will not be charged for photography services provided by the Office of Communications. If you need photography services that are beyond the scope of what the Office of Communications provides (outlined in “Types of Photo Requests” section above), we can provide recommended university vendors to fulfill your requests, but your department will be responsible for any contracts, requisitions and invoices generated from outside vendors.

 

Videography

Fall 2020 Update

The Office of Communications will provide limited in-person photo and video services during the Fall 2020 semester. We will have a designated day/time each week where we will book photography and videography requests, and we require a two-week lead time to book shoots. See below for more information on scheduling.

The Office of Communications provides videography services for Bauer College. Requests can be made using the outlined steps below for the following types of videos.

Types of Video Requests
  • Event Coverage
  • Program Promotion
  • Faculty Research
  • Student Success
  • Instructional Design/Course Lectures
Scheduling
  • Video requests will be booked (at minimum) two weeks ahead of the request.
  • All requests should be made via the Help Desk system, using "Videography" as the request type.
  • Video requests will be fulfilled on Tuesdays between 9-11 a.m. and 12:30-2:30 p.m.
  • Note that these are not "walk in" hours, and your video request must be scheduled in advance. A videographer will not be in the studio if there are no appointments.
Additional Information
  • Anyone being filmed is asked to come alone and to wear a mask before and after the shoot (and, at the videographer's discretion, during the shoot).
  • All shoots will be conducted in Melcher Hall 322, a secure location that has minimal foot traffic and is used only by the Office of Communications.
  • Please note that given the unusual circumstances of this semester, Office of Communications in-person video services may not be available. We will do our best to accommodate or recommend alternate services if we cannot fulfill your request (note that fees may apply to these alternate services).

 

Editorial/Media outreach

In addition to visually capturing events and stories, the Office of Communications offers editorial coverage through its team of writers. The content created can be showcased in a number of ways, including online at bauerticker.uh.edu and in Office of Communications print pieces. The Office of Communications also handles media outreach — if you have a story that warrants press coverage, contact Jessica Navarro, executive director of communication to determine the best strategy.

 

Social media

The Office of Communications administers official social media accounts for the college on Facebook (profile | page), Twitter (@UHBauerCollege), Instagram (@uhbauercollege), YouTube (channel – UHBauerCollege), Pinterest (@uhbauercollege) and Snapchat (@uhbauercollege). We encourage users within the college to send information to Jessica Navarro, executive director of communication, via email to share on these established, official pages, rather than creating separate accounts for a particular department/center/office/organization. Our accounts have an established history with users of frequent and relevant updates, along with large numbers of followers and members, and our office has the capacity to keep these accounts current and robust.

 

Digital signage

Bauer College uses digital signage within its three buildings to provide current information on college events, academic deadlines and opportunities for Bauer students, faculty, staff and visitors. (Some of the digital signage locations are commonly referred to as the "video wall.") All digital signage at Bauer is regulated and maintained by the college’s Office of Communications (www.bauer.uh.edu/comm). Content may be submitted to the Office of Communications. Note: submitted content may be altered to comply with brand and graphic standards. The Office of Communications reserves the right to review and evaluate content to determine if it is appropriate for digital signage in Bauer College buildings. Priority for display will be given to Bauer faculty, staff, student and alumni content. Read more about how to submit digital signage requests, including the policies governing such requests, pre-approved templates and locations of digital screens with Bauer College.

 

E-communications

The Office of Communications creates and manages e-communications for the college. We define e-communications as broadcast email messages intended for an audience of 100 or more people (alumni, donors, friends, students). Per the university’s email policy regarding the effectiveness of e-communications, any email going to a distribution of 100 or more must be managed through the Office of Communications and official university-supported e-communications tools. Our process follows the university's e-communications policies and requires you to submit a request in advance using the Bauer Help Desk (select request type "E-communications"). Because the e-communications process involves many steps, you must submit your request no later than one month before your desired message launch date. Please note that we must work within the university’s e-communications calendar, so your desired message launch date may not be available. We will make every effort to secure your desired message launch date, or if not available, a date as close as possible to what you request.

Please be specific in your request and include the intended distribution, content and launch date. When sending in your request, it is important to remember:

  • Send in your request at least a month in advance.
    • Depending on time of year and workload, more notice may be required. After your request is submitted to the Bauer Help Desk, a member of the Office of Communications team will contact you directly to discuss scheduling and to confirm your message’s launch date.
  • It is important for you to have existing content (text, photos, links) or direction for the Office of Communications team regarding content, when you make your request. When we begin working on your e-communications request, it will take between 5-7 business days (minimum) to build and test the email and to secure necessary approvals. If the Office of Communications team must generate your content or do a great deal of content creation, we must add that time into the overall timeline and factor in existing projects and staff workload.
  • Please also consider the distribution when making your request. If you are requesting to send a message to a targeted, specific list that you do not currently have, you should factor in additional time for pulling the list and loading into our e-communications tools.
  • The Office of Communications reserves the right to edit content based on style, grammar, branding and other college-level policies. You will have the opportunity to work with the office and review any edits prior to launch.
  • We try to schedule e-communications as far in advance as possible, but at times, the need may arise for us to reschedule your e-communication, even if scheduled far in advance, due to high-priority events. If so, we will notify you as soon as possible with alternate launch date options.

Note: we cannot “blast” e-communications messages to all university addresses. If you have a message that you would like a university-level audience to receive, you should email Amanda Sebesta or Jessica Navarro with details. We can recommend that the university include this information in its e-communications or find an alternate way to share, if appropriate.

The college sends out a monthly, event specific e-communication to all Bauer alumni (approximately 30,000 email addresses) the first week of each month. We encourage all constituents at Bauer College to submit event information at least three weeks in advance of the BauerConnect send dates, typically the first week of February, March, April, September and October. BauerConnect is a great resource for advertising your event without scheduling an individual email.

 

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Contact Us

For direct media inquiries and to interview a faculty expert, contact:

Jessica Navarro
Executive Director, Communications
713-743-4348
jnavarro@bauer.uh.edu
(Email preferred)


Office of Communications
Melcher Hall Room 320G
University of Houston
Houston, TX 77204-6021


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