Vendors can receive payment from UH in several ways.  The default option is that a physical check will be mailed to the vendor through USPS, to the address selected on the payment voucher.  Other options are as follows:

Direct Deposit

Any payee (vendor or reimbursable student, employee or business partner) may set up direct deposit of AP checks by completing this form and faxing it to x30521.  Once the setup is complete, all future payments to that person or company will be deposited via ACH.

Wire Transfer

Some payees (usually foreign) require payment via wire transfer.  If this is the case, complete the payment voucher using a zero dollar amount and select “SH” on the payment panel.  This indicates that the payment will have special handling.  In the payment comments section, indicate that the payee requests a wire transfer and include the routing and account numbers they have provided.  Accounts Payable will work with Treasury to set up the transaction.  Once they know that the exact US dollar amount should be, they will deny the voucher for you to fill in the amount that they provide.  The voucher should then be resubmitted and will be processed.

Foreign Currencies

If a payee requires payment in foreign currency, the process is very similar to the one above.  The voucher dollar amount should be zero, select “SH” and in the payment comment section, indicate the kind of currency owed and the amount (in that currency).  AP will work with Treasury to determine the correct USD value based on the current exchange rate/  They will deny the voucher back, with the information as to an exact US dollar amount to use when resubmitting.

Money Orders

Money orders may be purchased through BOA via a check made payable to Bank of America, but cannot exceed $1000 per request.  So for example if you need a money order for $3000 you would have to process three check requests for $1000 each take the checks to a  BOA  branch and purchase the money orders.  The authorized purchaser will have to fill in the name of the payee on each money order. Appropriate UH  ID and a TX driver’s license is required.  Treasury can provide a letter of authorization with the contact number of our bank rep as back up to be doubly safe.