Travel Requests

For your safety and UH insurance purposes, all Travel needs to be pre-approved through use of a UH travel request form.

Meals and Lodging should be reasonable and prudent.

No 1st class air travel.

After Dept. Chairman’s approval, completed “TR” can be sent to Dan Brennan, via e-mail or hard copy, at the Foundation and to Terrolyn Gunter in the Dean’s office.

Retreats, Events, Parties and Gifts

No baby showers, wedding showers, birthday parties or gifts for such occasions can be paid through the Foundation.

Retreats – Expenses should be reasonable and need to be Pre-Approved.

Holiday Parties – Expenses should be reasonable and need to be Pre-Approved.

All other Dept. Events, other than for educational purposes, need to be paid through the U of H or must show event income to offset all expenses.

Signatures and Back-Up Documents

All Payment Requests need to be submitted with original receipts and require the Department Chairman’s signature. Requests greater than $350.00 require the Dean’s signature also.

Reimbursements

To avoid taxable reimbursements, Payment Requests should be made payable to a Vendor and not to Faculty or Staff, except for very small amounts.

Payments to Vendors 

A W-9 must be submitted with Payment Request, when payments are made for first time to a new vendor for goods or services.

Amounts over $5000

All checks, for greater than $5,000.00, require the signature of the Foundation Treasurer; therefore please expect a longer turn around.