Distance Learning

Best Practices and Resources for Bauer Students and Faculty

Supported Tools

This page assists faculty in implementing the minimum required learning technologies for online course delivery in uploading lecture materials and emailing students regularly for continued engagement. The tools shared below will allow you to connect with learners remotely and flexibly.

 

Getting Started with Blackboard

Blackboard is the Bauer College’s Learning Management System. It is a website that lets instructors share course materials with students.

  • Accessing Your Course

    Log in at AccessUH on any computer to access Blackboard and other UH systems tools with a single log in. You can also login using your CougarNet ID at https://elearning.uh.edu/

    Always log in to your course on a laptop or desktop computer because smart devices and mobile apps have serious limitations for instructors’ functions.

    • On your computer use Firefox or Chrome browsers. Do not use Apple-Safari or MS-Edge or MS-Explorer.
    • Update your browser: Google Chrome, Mozilla Firefox.
  • Uploading Course Materials

    Your Blackboard course has default items built in that can expedite your work. One of these defaults allows you to add a wide range of course materials. Use this feature to add your lecture outlines, PowerPoint slides, PDFs, and more to assist your students in access your course materials.

    The process of Uploading Course Materials is described below.

    Log on to Blackboard.

    1. Go to elearning.uh.edu and log on using your CougarNet ID
    2. Image 1

      Go to your course

    3. Find your course on the course list
    4. Image 2

      Add material to your course

    5. Make sure “Edit Mode is ON”
    6. Image 3
    7. Click “Course Contents”
    8. Image 4
    9. Click “Build Content”
    10. Image 5
    11. Select “Item”
    12. Image 6
    13. Name the content, add if necessary, add text using the Blackboard word editor, and attach your files, you can attach PDF, PowerPoint, Word, Excel, R Starts, SPSS, or image files.
    14. Image 7
    15. Browse for your file, select the file and click “Open”
    16. Image 8
    17. Repeat the procedure until you finish attaching files and click “Submit”
    18. Image 9
    19. Your new item was created and the files you uploaded are ready for students to download you can instruct your students to go to your “course contents” to download the files.
    20. Image 10
  • Create an Announcement or Send an Email

    Update your students regularly and notify them of the materials uploaded to Blackboard.

    1. In your Blackboard course, Go to “Course Management”, Click “Course Tools” and select Announcements
    2. Image 1
    3. Click Create announcement
    4. Image 2
    5. Add a subject to the announcement, add the message of the announcement, and check to send a copy to the students’ email
    6. Image 3

 

 

Streaming Live Classes or Pre-recording Lectures

In order to broadcast a lecture live, conduct an online meeting with your students, or create a lecture recording, you will need a web cam and earphones or earbuds. Most new laptops have built in web cams and microphones.

For HyFlex and Synchronous classes, faculty may use popular web conferencing applications such as Zoom, Microsoft Teams, or Skype for Business to communicate with students live.

For Asynchronous classes, faculty may also create recordings using the abovementioned popular web conferencing applications without a live audience and share those videos. You may also use desktop applications and share Narrated Slideshows as Videos from Microsoft PowerPoint, record your screen or video using the Windows Photo app, your iPad, Apple computer, or TechSmith's SnagIt application.

The Office of Communications has kindly provided PowerPoint templates and web conferencing backgrounds you can download by right-clicking this (40Mb, PC and Mac compatible, ZIP file).

Sample Images:

 

Other colorful Bauer backdrops are available here.

Sample Images:

 

  • Zoom

    Zoom is a video conferencing tool that helps instructors connect with individuals and groups. Learn about Zoom.

     

    Zoom Session Process

    1. Download and create an account (here are the steps: http://www.instruction.uh.edu/knowledgebase_category/zoom/)
    2. A free account will have a limit of 40 minutes per session, for unlimited sessions you can get a license via your Bauer Department.
    3. Once you install Zoom, click on the icon
    4. Image 3
    5. Click new meeting (orange button)
    6. Image 4
    7. Click invite participants
    8. Click “Copy invitation”
    9. Paste the invitation on the announcement or email to your students
    10. The following are the contents of a Zoom invitation:

      Join Zoom Meeting
      https://zoom.us/j/286419938
      Meeting ID: 286 419 938
      One tap mobile
      +16699006833,,286419938# US (San Jose)
      +16468769923,,286419938# US (New York)

      Dial by your location
      +1 669 900 6833 US (San Jose)
      +1 646 876 9923 US (New York)
      Meeting ID: 286 419 938
      Find your local number: https://zoom.us/u/abrEmEblzi
      Join by Skype for Business
      https://zoom.us/skype/286419938

    11. Click on the green icon in the lower middle of the windows
    12. Image 8
    13. To start recording click the recording icon
    14. Image 9
    15. While sharing your screen and recording hover over to stop recording, sharing your screen and annotate your screen. If you annotate, make sure your strokes are intentional and clear.
    16. Image 10
    17. End the meeting
    18. At the lower right of the Zoom meeting window you can end the meeting

      Image 11

      At the end of the meeting your recording will be saved on your computer, 3 files per session, a sound only file, an xml files and the complete video file, you will recognize it because of the .MP4 extension.

      Image 11a
    Prevent Zoombombing

    "Zoombombing [...] is when a participant in a class hijacks control of the session and posts or shares objectionable material on screen for all participants to see. The perpetrator is usually someone who has no business being in the class but has managed to get hold of the link to the class and joined with a fake screen name.”

    The Bauer College of Business has prepared this brief PDF document to guide faculty on how to prevent this. For a detailed description and more settings, please visit UH IT’s page: bit.ly/uhitantizoombomb

     

  • Microsoft Teams

    Microsoft Teams is a platform that combines communication and collaboration tools as part of the Office 365 family to facilitate some course functionality. Teams is NOT a replacement for Blackboard and faculty are not required to use it but may find it a beneficial supplemental tool.

    Beginning Fall 2020, faculty have the option to load their class roster into Teams for live lectures, share recordings, or assign collaborative projects. Review the following video guide or written directions to learn how. Learn more about Microsoft Teams through a series of guides from the UH FDIS group or watch the following video on how to record a Teams meeting.

  • Skype for Business

    Skype for Business is a professional business communications tool that offers chat, voice, and video conferencing. In the case of Skype for business use your CougarNet ID, not your Bauer ID to login, please contact Bauer IT for help as needed.

     

    Skype Session Steps:

    1. Go to Access.UH.edu and log on with your CougarNet and go to “University Services” and click ”Software Download”
    2. Scroll down to “Office Applications” and Click Skype to download
    3. Go to your download folder and click to install
    4. Once Skype for business is installed log on to Skype for Business using your CougarNet. Do not use your Bauer logon.
    5.  

      To Start a meeting Windows PC

    6. On Skype for Business click on the calendar icon, the click “Meet now”
    7. Image 5
    8. On the Join Meeting Audio dialog box, select “Use Skype for business (full audio and video experience)” and click OK URL to invite others to the meeting
    9. To invite students to join: On the lower right meeting window click on the icon with three dots and select “Meeting Entry Info”, and click “Copy all info”, pate the meeting link to the body of the email or blackboard announcement and wait for your students to join.
    10.  

      To Record your meeting

    11. On the three dots icon click “Start Recording”
    12. Image 8
    13. The pause and stop recording button will appear
    14. Image 9
    15. The lower controls: left to right: Start/stop webcam video, Mute/unmute microphone, “share your screen” and the three dots button with the “Stop Sharing” the screen,” add attachments”, “End Meeting” and “Show Meeting Info”
    16. Click Share Screen, on the dialog box select the screen you want to share
    17. To stop sharing click “stop sharing” on the top of your screen”
    18.  

      To view and manage the recordings

    19. Click on the three dots button and select manage recordings
    20. Image 13

       

      Your recording will be stored at your computer.

      Image 13a
  • Tips for Broadcasting a Live Lecture
    1. Set up the equipment before the scheduled time so you will have time to test the system and resolve any issues before the meeting.
    2. Use earbuds to avoid feedback noise between mic and speakers.
    3. Ensure that the camera is angled and focused appropriately, avoid wearing vertical lines and strong lights behind you.
    4. Mimic maintaining eye contact by looking at the web camera.
    5. Speak in a normal voice and guide the students on how you need them to participate. Use natural gestures when you speak and mute your microphone when not speaking.
    6. Hang up the call when you depart or at the conclusion of the conference.

 

 

Publishing Your Recording to Blackboard

  • Office 365, OneDrive, MS Stream, and Zoom

    There are two options for you to upload your video to Office 365 and then share them with your students in Blackboard.

    Microsoft OneDrive is a file hosting and sharing system that lets you upload and share your Zoom video with your students. Here are the steps to Upload your Files to OneDrive. After the upload is complete, follow these steps to share your video on Blackboard.

    Microsoft Stream is a service that allows you to embed a video much like you see videos on YouTube. Please note that current settings on the UH Stream accounts mean that your video will be visible for everyone in the main UH Stream account.

    1. Go to https://login.microsoft.com and login with your COUGARNET@cougarnet.uh.edu as your "organizational account" (Copy your user name here to paste on the login page.) Use your existing CougarNet password as your password.
    2. Click on all apps
    3. Image 2
    4. Click “Microsoft Stream”
    5. Image 3
    6. Click ”Create” and select “Upload Video”
    7. Image 4
    8. Drag or Browse your Skype or Zoom file
    9. Image 5
    10. Select your Zoom or Skype file and click “Share”
    11. Image 6
    12. Go to the embed tab and copy the embed code
    13. Image 7
    14. Press Publish
    15. Image 8
  • Adding Your Content on Blackboard

    Go to Blackboard Course Content

    1. Click “Build Content” and select “Item”
    2. Image 1
    3. 1 - Name the Item, 2 - Click HTML and 3 - on the HTML pop up window paste the MS Stream Embedding code, 4 - click “Update”, 5 - click “Submit”.
    4. Image 2
    5. Your video is ready for viewing on your Blackboard Course/Course Content:
    6. Image 3
  • Tips for Recording a Lecture
    1. Find a room or space that has no echo and background noise.
    2. Make sure your presentation materials are open on your screen ready to share with students.
    3. Select a bigger and more contrasting mouse pointer or cursor (How-to on Windows, Mac).
    4. Move your pointer or cursor slowly and with intent as a laser pointer.
    5. If you annotate, use a thick line (How-to on Windows).
    6. Describe your pointing and annotation to guide visually impaired students and make your speech as clear and self-contained as possible. Avoid using unspecific words like “up there”, “thing” or “stuff”.
    7. Recommend your students to join online but to use Firefox or Chrome browsers, and not use Apple-Safari or MS-Edge or MS-Explorer.
    8. The Resources for Students page has “Tips for a good web conferencing experience (Zoom, Skype for Business or Collaborate)” for students, you may share these with them.

 

 

Giving an Online Exam

There are a variety of practices for faculty to use in order to uphold standards and academic honesty in an online testing environment. While there are browser-based test monitoring solutions available to proctor students taking a test online, please note that no online proctoring solution is foolproof. Additionally, these solutions require equipment and connection speeds students may not have access to. Therefore, we suggest the following:

  • Create exams that are intellectually challenging so that students can't Google the answers,
  • Present questions in random order, but don’t prevent backtracking so that students can review their work before submitting their answers,
  • Use a randomized pool of questions to prevent peer support and collaboration,
  • Discuss code of ethics, the implications of academic honesty violations with students,
  • Encourage students to test their skills to have a real sense of where they are and that tests are to be completed within the parameters you have set.

  • Blackboard Exams

    UH FDIS has comprehensive materials about Blackboard assignments and exams. Please review the materials regarding Blackboard Assessments at the FDIS Knowledge Base.

  • Internet/Technology Messaging for Students

    • Do NOT complete your exams online using a smartphone or smart device. Use a computer laptop or desktop.
    • Connect your computer to a charger, do not rely on the battery alone.
    • Restart and update your computer long before your test time.
    • Make sure that your internet connection is stable. Connect to the internet using an ethernet cable if available.
    • During test shut off all internet devices, including cellphones connecting to your local network.
    • Save all bandwidth for your test, tell people sharing your internet not to use it while taking tests, ask to turn off WIFI on all cellphones during this time.
    • If your professor directed you to install Respondus Lockdown Browser to take the test. Here is your quick guide and download instructions.
    • If you are not required to use Respondus Lockdown Browser, use Chrome or Firefox Internet Browser, do not use Apple-Safari or MS-Edge or MS-Explorer.

  • Exam Building and Proctoring Tools

    UH Licensed Tools: