Department of Graduate and Professional Programs

Bauer Graduate & Professional Programs
Convocation & Commencement

Preparing for the big day

Convocation is a celebration, a culmination of years of hard work toward your degree. There are several steps to complete before you can participate in the convocation ceremony.

Convocation Checklist for Master's or Doctoral Degree Candidates

Step 1: Eligibility deadlines

If you are receiving a Master's or Doctoral degree and wish to participate in the commencement ceremony, you need to have completed the appropriate paperwork on time.

Step 2: Update your personal information in PeopleSoft

Review your personal information at, and update as appropriate - local and permanent address, phone number and email.

Step 3: Ph.D. Candidates - Confirm your Dissertation Chair Attendance

The individual who will be hooding you must confirm their attendance and order their regalia via Mary Gould by March 25, 2016..

Step 4: Order your ceremony regalia

Master's student regalia

All graduates participating in the convocation and commencement ceremonies must wear academic regalia. The UH Bookstore will begin fitting students for their regalia based on the following schedule.

  • February 23-26: – Graduation Fair from 9 a.m. to 4 p.m.; In-Store Regalia Orders
  • March 19: – Last day for online orders.
  • April 20 - May 13: – Pick up regalia from the bookstore.

Students may also order formal invitations through the bookstore.

  • Master Degree Candidates:
    To preorder your regalia go to
    Master Keeper Cap, Gown, Tassel and Hood $87
    Honor Cords for students graduating with a 3.70 cumulative GPA or higher: $14.50
  • Doctoral Candidates:
    To preorder your regalia go to
    Doctoral Rental Tam, Gown, Tassel and Hood $135
    Honor Cords for students graduating with a 3.70 cumulative GPA or higher: $14.50
  • Cougar Sprit Cords:
    Make a minimum $15 donation (perhaps a gift in honor of your class, $20.16) to any college or program of your choice and wear the cord at commencement to show your Cougar Pride!

Orders placed after the deadline will not be guaranteed to arrive on time for the commencement ceremony. For questions regarding regalia purchase, call the UH Bookstore at (713) 748-0923 or order online from Herff Jones Company.

NOTICE: Ph.D. Students

Rented Ph.D. caps and gowns will be available for pickup at the campus bookstore. All Doctoral gowns should be returned to bookstore representatives after the ceremony. Ph.D. candidates will be hooded at the convocation ceremony. Mary Gould will provide hoods, which will be available for pick up during the check-in process before the start of the ceremony. Ph.D. candidates will then drape their hoods over their arm until they are announced on stage, at which time, students will present their hood to the faculty member who will be hooding them during the ceremony.

Step 5: Attend Convocation Friday, May 13, 2016
  • Graduating Ph.D. and Master's students are asked to gather in Yeoman Field House (located in the UH Alumni Center) at 6 p.m. to check-in and line up for the procession to Hofheinz Pavilion.
  • Check-in tables will be labeled: MBA, EMBA, MS Finance, MS Accounting, and Ph.D.
  • Staff will be available to assist the master’s candidates with their hoods.
Walk Cards
  • At the check-in tables, students will pick up a walk card which lists your name, pronunciation of name (if information is provided), mailing address, email and the degree you earned.
  • Be sure to check the card carefully and make any necessary corrections. The photographer will send proofs to the email address printed on the card. KEEP THIS CARD WITH YOU UNTIL YOU REACH THE STAGE. THE CARD WILL BE USED TO CALL YOUR NAME.
The Convocation Ceremony
  • Bauer College of Business staff will be available to direct students regarding procedures for the processional, presentation of the graduates and candidates, and recessional.
  • Candidates will line up by degree in alphabetical order in the Yeoman Field House.
  • Each graduate will be individually recognized as he or she crosses the stage. Graduates will not receive a diploma at this ceremony, but will be greeted by the President, a Board of Regents member and the Dean of Bauer College.
  • The ceremony will recognize students in the following order: Ph.D. students, graduate students and undergraduate students.
Students with DisABILITIES (CSD)
  • Registered CSD Students needing any additional services or have special requests must notify the Center for Students with DisABILITIES (CSD) at least 2 WEEKS prior to their scheduled commencement ceremony. Center for Students with DisABILITIES (CSD) can be reached at 713-743-5400 or for any additional assistance and/or specific questions.
  • Students who have special needs requests for the Convocation or Commencement ceremony please contact your program department regarding your particular needs at least two weeks prior to the ceremony.
    • MS Accountancy: 713-743-4878
    • Graduate & Professional Programs: 713-743-0700
    • Ph.D.: Mary Gould at
Step 6: Attend Commencement – Saturday, May 14, 2016
  • 5 p.m. - Student line up (location TBA)
  • 6 p.m. – Student Processional
  • 7 p.m. – Ceremony
  • Keynote speaker: TBA
  • TDECU Stadium
  • 3750 Cullen Boulevard, Houston, TX 77204

Please visit the UH Commencement website at: for more details.


  • Diplomas are mailed out by the Office of the University Registrar approximately 60 days following the closing date of the semester. If you can see in PeopleSoft that your degree has been posted but your diploma is overdue, please call the Office of the University Registrar at 713-743-1010 option 7. If your graduation status still says "Pending," then your degree has not yet been posted.

Commencement Questions

For further questions regarding the convocation & commencement ceremonies, please contact Britney Hudson via email at